Creating and Enrolling a New Student in GR LearnPro

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The Manage Students feature in GR LearnPro allows administrators and educators to efficiently add, manage, and enroll students. This guide provides a step-by-step process to ensure accurate student registration and course assignment.

‍Adding a New Student

To add a student account:

Navigate to the Manage Students page.
Click on the “Add Student” to open the student registration form.
Enter the required details in the pop-up form.

Required Student Information

1. Login Information

First Name
Middle Name (optional)
Last Name
Student ID/Number
Username
Password
Confirm Password
Clever ID (if applicable)
SSID ID (if applicable)

2. Academic Details

Select School
School Year
Grade Level
Graduation Requirement (if applicable)
Role (Student, Teacher, etc.)
Enrollment Status (Active, Inactive)
Enrolled Date
Dropped Date (if applicable)
Due Date (if applicable)

3. Demographic Data

Gender
Race (if applicable)
Date of Birth

4. Address and Contact Information

Street Address (Line 1 & Line 2)
City, State, ZIP Code
Email Address
Mobile Phone
Phone Number (optional)

5. Parent Login and Contact Information

First Name & Last Name
Email
Username (Auto-generated: <student username>-parent)
Password (Default: <student username>)
Status (Active/Inactive)
Mobile Number (optional)

Program Types

Program types are determined by the district and define the type of coursework a student is enrolled in. The two primary program types in GR LearnPro are Credit Accrual and Credit Recovery.

1. Credit Accrual

Designed for students taking a course for the first time.
Students are required to complete all lessons and activities before advancing.
Course Pretests are usually turned off or used to assess a student's level at the beginning of a course, as students must complete the full coursework.
Ideal for students working toward graduation requirements or elective credits.

2. Credit Recovery

Intended for students who failed a course and need to retake it to earn credit.
Includes pretests that assess prior knowledge and may exempt students from relearning mastered concepts.
Focuses on targeted learning by allowing students to bypass sections they have already mastered.
Ideal for students needing to recover lost credits and stay on track for graduation.

Enrolling a Student in Courses & Activities

Students are enrolled in courses based on school settings/contracts. By default, all activities enabled by the school will be applied to the student’s profile.

Course Enrollment Details

Select Course(s): Choose from available subjects.
Term Selection: Assign a specific term duration. By default, the current term will be selected.
Class Assignment: Assign the student to a specific class.

Finalizing Student Enrollment

Review all details and ensure the correct courses and features are assigned.
Click “Add Student” to finalize the account creation and enrollment.

The student is now successfully enrolled and can access their assigned courses and activities!

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Best Use Cases for Student Enrollment

Standard Enrollment: Register students in their respective school and grade with predefined pacing.
Credit Recovery Enrollment: Assign students to retake courses with pretest-enabled customization.
Credit Accrual Enrollment: Ensure students complete all required coursework without pretest exemptions.
Multiple Course Enrollment: Assign students to multiple courses as per their learning needs.
Parent Login Management: Auto-generate parent accounts for easy tracking and communication.

💡 Bottom Notes & Tips:

Verify student details before finalizing enrollment to ensure accuracy in school, grade, and course selection.
Understand the difference between Credit Accrual and Credit Recovery to place students in the correct program.
Ensure proper course settings by enabling/disabling lessons, posttests, and other activity features as per school/district policies.
Communicate parent login details to guardians for easy tracking of student progress.